GENERAL CONDITIONS
§ 1. Registration
(1) The registration is binding from the moment of receipt and acceptance by AI Fertility.
(2) Registrations must be in writing. The client must fill out the application form with all the requested data.
(3) Registrations will be processed in the order in which they are received.
§ 2. Cancellation
CANCELLATION OF REGISTRATION
(1) Participants who cancel their participation in writing to the technical organizer/agency Vivid Original by August 5, 2024, can receive a refund of the paid registration fee after the Congress, minus VAT and 10% administrative costs. Participants who wish to cancel their participation after August 5, 2024, will not be able to receive a refund of the paid amount, but they can substitute another participant’s name.
CANCELLATION OF ACCOMMODATION
(1) Services must be canceled in writing to the email address of the technical organizer/agency Vivid Original. Participants who cancel their participation in writing by July 15, 2024, can receive a refund of the paid amount for accommodation, minus VAT and 10% administrative costs.
(2) Participants who cancel their accommodation reservation in writing between July 15, 2024, and August 5, 2024, can receive a refund of 50% of the paid amount for accommodation, minus VAT and 10% administrative costs. Client can cancel a maximum of 50% of the reserved capacities.
(3) For accommodation reservations canceled after August 5, 2024, or for no-show reservations, refunds are not possible.
§ 3. Changes to the Programme/Event Cancellation
(1) Due to the long-term planning of the event, AI Fertility reserves the right to change the programme for organisational reasons, such as changing the date, timetable, venue, simultaneous translation services, materials, or lecturers, and cancelling the event. Participants will be notified in a timely and appropriate manner.
(2) In case of cancellation of the event, AI Fertility will make a full refund of the registration fees paid.
(3) AI Fertility will not be responsible for the formal and legal accuracy of any data specified in the event documentation.
§ 4. Intellectual Property Rights
(1) All rights, including those of translations, copies and/or reproductions of materials from the event or any other AI Fertility materials, are reserved by AI Fertility. No part of the material from the AI Fertility event may be reproduced in any form, nor may it be processed, duplicated, distributed, or used for public reproduction without the prior consent of AI Fertility.
§ 5. Data Protection
(1) The client accepts that AI Fertility will store and process the participants’ data specified in the application form for accounting and records of the participants.
(2) AI Fertility reserves the right to use data from the application form to inform other participants through a list of event participants.
(3) The participant agrees to receive information about AI Fertility events, services, and products in writing. The participant can revoke such consent at any time by sending an e-mail to iva.simunic@vivid-original.com.
§ 6. Participant’s Statement on the Disclaimer
(1) AI Fertility reserves the right to use audio recordings, video recordings and photos taken at the event where the participant is present and to use them for informational or promotional purposes in the form of printed or online materials.
§ 7. Code of Conduct
(1) AI Fertility is committed to providing a professional, safe, respectful and supportive in-person and virtual conference environment. We expect all individuals to maintain and uphold the same professional and educational courtesy for the benefit of all. In addition, we expect attendees to ensure they have the subject or speakers permission before photographing or recording any session by audio or video.
(2) Should anyone be put in a position where they experience unwelcome behaviour, unprofessional conduct or made to feel unsafe, or who witnesses or experiences unacceptable behaviour, or witnesses a violation of this code of conduct, we strongly encourage you to notify a member of the AI Fertility team. You can do this in person or by contacting iva.simunic@vivid-original.com.
(3) AI Fertility reserves the right to act on such a notification to ensure the safety and security of all persons attending the conference. This may include but is not limited to the termination and blocking of a participants access for the remainder of the event. Further, AI Fertility reserves the right to communicate with employers, sponsors, local law enforcement, media agencies and the public as deemed appropriate by AI Fertility in relation to responding under this Code of Conduct.